Job Description

Proposal Coordinator – Public Sector Programs

Department / Team:

Proposal and Partner Operations Team

Reporting Structure:

• Reports to: Director of Proposal Operations

• Supervises: None (Individual Contributor role)

Location & Work Model:

Leesburg, VA — Hybrid

FLSA Status:

Exempt

Position Summary:

Are you highly organized and detail-oriented with a passion for supporting public sector

technology solutions? Join our Proposal Operations team, where you’ll play a critical role in

managing and coordinating proposal submissions for federal, state, and local government

opportunities. The Proposal Coordinator ensures seamless collaboration between software

vendors, services partners, and internal stakeholders to deliver accurate, compliant, and

timely proposal packages. This role is ideal for someone who thrives in a fast-paced

environment and enjoys working at the intersection of technology, partnerships, and

government procurement.

Key Responsibilities:

Proposal Coordination & Submission:

• Manage the full lifecycle of proposal submissions from intake to final delivery.

• Coordinate content from software, services, and channel partners to compile

cohesive responses.

• Review submissions for accuracy, completeness, and compliance with solicitation

requirements (e.g., RFP, RFQ, RFI).

• Prepare final proposal packages for submission via electronic portals or email in

accordance with agency instructions.

Partner Collaboration & Content Management:

• Serve as the central point of contact for proposal inputs from OEMs, ISVs, and

service partners.

• Ensure partner content aligns with opportunity requirements and organizational

standards.

• Track and manage supporting documentation such as certifications, past

performance summaries, and pricing exhibits.

• Maintain consistent communication with internal Sales, Legal, and Contracts teams

to confirm readiness for submission.

Compliance & Documentation:

• Verify that all submissions meet federal, state, and local procurement compliance

standards.

• Ensure all required representations, certifications, and vendor documents (SAM.gov,

FAR/DFARS clauses, etc.) are up to date.

• Support internal audits and maintain organized proposal records within document

management systems.

Process Improvement & Reporting:

• Assist in developing and maintaining standardized templates, checklists, and

proposal libraries.

• Track submission metrics and identify opportunities to improve efficiency and

quality.

• Support continuous process improvement efforts within the Proposal Operations

team.

Cross-Functional Collaboration:

• Work closely with the Sales, Legal, Contracts, and Operations teams to ensure

alignment on deadlines and requirements.

• Facilitate internal reviews, gather feedback, and manage revisions to proposal

materials.

• Coordinate with the Marketing and Partner teams to ensure messaging consistency

and brand alignment.

Other Duties:

• Perform additional tasks as assigned, including support for special projects, partner

enablement efforts, and internal process documentation.

Required Qualifications:

Education: Bachelor’s degree in Business Administration, Communications, English, or a

related field.

Experience:

• 2–4 years of experience in proposal coordination, bid management, or contract

administration, preferably in a federal IT reseller, systems integrator, or technology

distribution environment.

• Familiarity with government procurement processes (federal, state, and local).

• Experience managing RFP/RFQ submissions and coordinating cross-functional

input.

Skills:

• Strong organizational and project management skills with exceptional attention to

detail.

• Excellent written and verbal communication abilities.

• Proficiency with Microsoft Office, SharePoint, and CRM or proposal management

platforms.

• Ability to manage multiple deadlines and competing priorities in a fast-paced

environment.

Preferred Qualifications:

• Experience supporting technology vendors or public sector channel partners.

• Knowledge of FAR/DFARS clauses, GSA Schedule processes, and public procurement

terminology.

• Familiarity with SAM.gov, FedBizOpps (SAM.gov Opportunities), or other public sector

procurement platforms.

• Understanding of partner ecosystems (OEMs, ISVs, resellers) within the public sector

technology space.

Key Competencies & Attributes:

• Highly organized, deadline-driven, and detail-oriented.

• Strong interpersonal skills with a collaborative mindset.

• Ability to adapt to shifting priorities and manage ambiguity.

• Proactive problem solver who takes ownership of deliverables.

Compensation & Benefits:

• Competitive base salary with performance bonus potential.

• Pay commensurate with experience.

• Comprehensive benefits package including health, dental, vision, and pet insurance.

• 401(k) with company match.

• Paid Time Off (PTO) and all Federal holidays off.

• Hybrid work schedule (Leesburg, VA).

• Career development and professional growth opportunities.

About Vertosoft:

Vertosoft is a fast-growing technology distributor and solutions provider specializing in

bringing innovative software and IT solutions to the public sector. We work with emerging

and leading technology vendors to simplify and accelerate procurement for federal, state,

and local government customers. At Vertosoft, you’ll join a collaborative team working at

the intersection of technology and government innovation. We value initiative, integrity,

and impact — and we’re committed to helping our employees grow in an environment that

encourages professional development and purpose-driven work.

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