Job Description

The Executive Assistant will provide high-level administrative support to the Administrative Services Department, the President & CEO and other designated executive staff. Support functions include overall administrative activities as requested by the executive team and serving as a liaison to the Board of Directors and executive management for a variety of functions. Must be able to pass background and credit check.

Essential Functions

• Provides high-level administrative support and assistance to the President & CEO and other assigned executive staff.
• Handles assigned research to obtain information, performs analysis and formulates reports required by the President for key decisions.
• Performs diversified administrative tasks including coordinating communications, responding to incoming calls and conveying important, detailed messages, managing calendar for President & CEO, drafting letters, memos, invoices, reports, and compiling other documents needed for internal/external meetings.
• Arranges travel and accommodations for executives.
• Schedules meetings on behalf of the President & CEO and executives.
• Attends meetings as needed, taking notes and recording minutes.
• Plans, coordinates, and organizes various company-wide events.
• Handles special projects and performs additional duties as assigned by President & CEO and executives.
• Facilitates communication to Board members to include information related to the annual board schedule, scheduling meetings, and other board related functions as needed and directed by the President & CEO or Board Secretary.
• Coordinates with the Operations and Facilities Department for accommodations needed related to meetings of the Board of Directors and other outside parties as requested by the President & CEO.
• Assists the Board Secretary with board related functions including distribution of materials prior to meetings, attendance at meetings/conference calls and taking minutes as needed.
• Maintains discretion and confidentiality while processing highly sensitive information.
• Assists in various projects and scheduling as needed.
• Other duties as assigned.

Education and Experience

• High School Diploma required.
• Associate or Bachelor’s degree in business related field preferred.
• 4 years of experience in an executive assistant role and/or equivalent experience in related area required.

Skills and Abilities

• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Strong typing skills, clear and accurate writing, and careful attention to grammar in all communications.
• Demonstrates core values of respect, integrity, great service, high value for employees and customers, transparency and teamwork, through actions and behaviors.
• Ability to maintain a growth mind-set, manage strategically and think innovatively.
• Ability to communicate effectively, both verbally and in writing with all levels of management, staff and internal/external stakeholders.
• Sound interpersonal skills with the desire to build mutually beneficial relationships internally and externally.
• Excellent organizational skills, attention to detail, and time management skills with a proven ability to manage multiple competing priorities and meet deadlines.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to accept accountability for decisions, actions and results.
• Proficient with Microsoft Office Suite and related software.

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