Job Description

Position Overview:

The Hotel Bookkeeper is responsible for maintaining accurate financial records, ensuring proper handling of cash and accounting data, and supporting day-to-day financial operations within the hotel. This role ensures compliance with company policies, supports internal departments with financial documentation, and contributes to smooth and efficient accounting processes.

Key Responsibilities:

Financial Recordkeeping & Reporting:

• Check figures, postings, and accounting documents for accuracy.
• Organize, secure, and maintain financial files, records, cash, and cash equivalents according to hotel policies.
• Record, store, retrieve, and analyze computerized financial information.
• Classify, code, and summarize numerical and financial data using journals, ledgers, and accounting software.
• Prepare, maintain, audit, and distribute statistical, accounting, auditing, financial, or payroll reports.
• Complete month-end and period-end closing procedures and associated reports.
• Prepare, review, reconcile, and issue bills, invoices, and account statements.
• Follow up on past-due accounts and vendor invoices until fully resolved or paid.
• Prepare consolidated daily cash deposits from all cash-handling operations.
• Document, investigate, communicate, and resolve cash variances.
• Maintain and administer all cashier banks, contracts, and related documentation.

Cash Handling & Compliance:

• Adhere to all company financial controls and accounting procedures.
• Protect company assets and maintain strict confidentiality of sensitive financial and proprietary information.
• Ensure compliance with hotel policies, internal controls, and audit requirements.

Communication & Collaboration:

• Communicate clearly and professionally with team members, management, and vendors.
• Prepare and review written documents accurately and completely.
• Answer telephone inquiries using proper etiquette.
• Build and maintain positive working relationships with colleagues and support the team in achieving shared goals.
• Address and respond appropriately to employee or department concerns.

General Standards & Duties:

• Maintain a clean, professional appearance in accordance with hotel guidelines.
• Move, lift, carry, or handle items up to 10 pounds as required.
• Perform additional duties and responsibilities as assigned by supervisors.

Qualifications:

• Experience in bookkeeping, accounting, or hotel finance preferred.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with integrity.
• Excellent communication and interpersonal skills.

E.O.E.

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