Job Description

Job Title: Administrative Assistant/Secretary I

Location: Michigan

Duration: 5+ Months

Job Type: Contract

Maximum Submissions per Supplier : 3

Note : Candidates must be local. Interview process: Phone screen, then onsite interview. Some candidates may go straight to onsite interview. Work Schedule: Must be able to work a 2-3-2-day shift schedule (works alternating weekends). Manager will ensure 40 hours a week are worked, so flexibility for working over 8 hours a day may be required. Hours are day shift (roughly 8am - 5pmish). This is an ITAR facility. Candidates must be complaint with DOD/ITAR requirements and be US citizens or nationals. Top 3 Keywords: 1. Microsoft Excel 2. Scheduling/Workforce Scheduling 3. Administrative Support

Top Required Skills:

• Strong proficiency in Microsoft Excel (primary requirement)
• Highly organized, detailed, and structured
• Ability to work methodically and efficiently in a mechanical, process-driven role

Must-Have Skills:

• Demonstrated proficiency in Excel (data entry, formatting, basic functions)
• Strong organizational skills and attention to detail
• Ability to work in a structured, process-focused environment
• Reliable, efficient, and able to manage multiple tasks
• Clear and professional communication skills
• Ability to meet deadlines and maintain accuracy
• Willingness to work alternating weekends on a 2-3-2 schedule

Nice-to-Have Skills:

• Previous administrative or clerical experience
• Experience supporting scheduling, operations, or timekeeping functions

Key Responsibilities:

• Process employee time-off requests and ensure proper documentation
• Enter schedule updates and maintain accurate records of hours, absences, and changes
• Prepare and distribute schedules to employees, ensuring timely communication
• Post overtime opportunities and track employee responses
• Monitor and update scheduling boards or digital scheduling tools
• Provide administrative support in resolving scheduling conflicts
• Generate basic reports and summaries for the Scheduling Coordinator

Requirements:

• Must be at least 18 years old with a high school diploma or GED
• Proficiency in Microsoft Excel (required)
• Strong communication, organizational, and time-management skills
• High attention to detail and accuracy
• Administrative experience preferred but not required

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