Administrative Assistant Job at The Planet Group, Brooklyn, NY

UDZWOVR5VmU5cVh5ZHk5em42YXhBUUZ2Z3c9PQ==
  • The Planet Group
  • Brooklyn, NY

Job Description

Administrative Assistant

Contract

3-4 months with a chance to convert to perm

$22-23

Start ASAP

Process- onsite interview

Industry- Non-profit, social services (healthcare & employment services), about 300 employees

Hours- 8:30-4:30 with 1 hour lunch (35 hours per week)

Location- 630 Flushing Ave. Brooklyn, NY (right at Flushing Av G subway stop - need public transportation to get to this location - no drivers please)

WFH situation: Onsite daily

Background- yes

Why Open- Busy / need extra help. This non-profit just launched a new program on 10/1/25, and the program is very busy. Looking for an Admin with experience working at a non-profit or experience supporting underserved populations like substance abuse, mental illness or people receiving cash assistance.

Must haves:

-2+ years of general administrative experience

-Good communication skills (greet guests & answers phones)

-MS Office (Outlook, Word & Excel)

Preferred:

-Non-profit or social services industry

-Bilingual (Spanish / English)

-PowerPoint (to help create slides for their Case Workers)

Job Description:

A non-profit (social services provider) is looking for an Administrative Assistant.

Essential functions :

  • Tracking daily attendance and updating SEAMS & Credible
  • Collecting participant timekeeping hours (email, fax, hard copies)
  • Collecting and reviewing excused documentation during workshops
  • Ensuring all documents meet program compliance standards
  • Processing daily FTR/FTC and generating the pending FTC list
  • Distributing transit cards and maintaining accurate signature logs
  • Reconciling transit cards with management
  • Scanning, copying, uploading documents to Credible and shared drives
  • Addressing outstanding rosters daily
  • Providing backup coverage for reception/front desk
  • Assisting with client enrollment
  • Supporting additional program tasks as needed

Skills :

  • High School Diploma/GED and 2+ years of relevant administrative experience
  • Strong customer service, communication, and organizational skills
  • Proficient with computers, online systems, and data entry
  • Proficient with MS Office Suite
  • Experience with under-resourced or public assistance populations preferred
  • Ability to multitask in a fast-paced environment
  • Bilingual (Spanish / English) preferred

Job Tags

Permanent employment, Contract work, Fixed term contract, Immediate start, Work from home,

Similar Jobs

RHP Properties

Regional Manager Job at RHP Properties

 ...everyone together. We are presently seeking an individual who will manage the administration of a portfolio of manufactured home...  ...occupancy, revenue generation, and cost control. As a successful Regional Manager, you will: Ensure the Community Manager is... 

Brightpath Associates LLC

Senior Project Manager Job at Brightpath Associates LLC

Job Description Essential Duties and Responsibilities The Senior Project Managers primary function is oversight of assigned projects, developing new business, and leading the proposal process on designated pursuits. Additionally, duties include, but are not limited...

Planet Pharma

Sr. Quality Assurance Associate - Plant Quality Assurance Job at Planet Pharma

 ...determined shifts will be on a stable schedule. Must have: Manufacturing and PQA background Responsibilities: Provide on-going Quality oversight to ensure products are manufactured, tested, stored, and distributed according to current Good Manufacturing Practices (... 

Red Apple Group

Pharmacist Job at Red Apple Group

A New York City Supermarket Chain with three pharmacies has an immediate opening for a Supervising Pharmacist. The successful candidate will have a pleasant, customer service-oriented demeanor, have excellent communication and organizational skills and be willing to...

NEW YORK CITY CHILDREN CENTER NYCCC

Child And Adolescent Psychiatrist Job at NEW YORK CITY CHILDREN CENTER NYCCC

 ...commitment to clinical excellence and medical education to join their teaching unit as an attending at NYCCCs Bronx campus located at 1300 Waters Place, Bronx NY. Psychiatrists on the teaching unit are part of a multi-disciplinary team providing intermediate level care to...